Name, location and field of activity
- The association is named “International Society for Jazz Research”.
- It is located in Graz and its activities stretch all over the world.
Purpose of the association
The association, whose activities are not aimed at making profits, has the following purposes:
- to collect and provide means for the promotion of jazz research;
- to publish the series “Jazzforschung / Jazz Research” in cooperation with the Institute for Jazz Research at the Academy of Music and Performing Arts in Graz;
- to publish the additional series “Beiträge zur Jazzforschung / Studies in Jazz Research” and other scientific magazines;
- to organize conferences, congresses and meetings with other Austrian and foreign jazz researchers and people who are interested in jazz, and to perform lectures and musical performances;
- to intensively engage in international relations in the field of jazz research.
Means for achieving the purpose of the association
- The purpose of the association is to be achieved through the intellectual and financial means named in paragraphs 2 and 3.
- The following serve as intellectual means:
- conferences, congresses, lectures, concerts and exhibitions;
- the series (“Jazzforschung / Jazz Research”, “Beiträge zur Jazzforschung / Studies in Jazz Research” and other scientific publications);
- establishment of a faculty library, a mediathek and an archive.
- The necessary material means are to be financed through
- membership fees,
- donations, collections, subventions and subsidies, bequests, gifts and other provisions.
Types of membership
- The members of the association are either full members, associate members or honorary members.
- Full members are those who are involved in the activities of the association. Associate members are persons who chiefly promote the aims of the International Society for Jazz Research through their membership fees. Honorary members are those who have been appointed as such for their merits in promoting and supporting the association.
Acquisition of membership
- All physical and juridical persons who are interested in the facilities and goals of the association can become members.
- The admission of full and associate members is up to the final decision of the Committee. Admission can be refused without giving a reason.
- Appointment for honorary membership is made by the General Assembly at the request of the Committee.
- Before the constituting of the association, members can be admitted temporailly by the proponent(s). Membership comes into effect through the constituting of the association.
End of membership
- Membership expires through death (juridical persons through loss of legal entity), voluntary resignation, scratching or exclusion.
- Resignation is only valid on the 31 December of a year. It must be reported by registered letter to the Committee by 30 September at the latest. If this letter of resignation is be lated, it can only come into effect at the close of the following year.
- Scratching of a member can be carried out by the Committee, if this member has not paid membership fees for more than 24 months, in spite of being sent a reminder thrice. The act of scratching a member does not affect the obligation to pay; the outstanding demands.
- A member can be excluded by the Committee if membership obligations are grossly offended or for dishonest behaviour. Members can appeal against an exclusion to the General Assembly. Membership rights are suspended during this time until a final decision has been reached.
- Deprivation of honorary membership can be decided by the General Assembly for the reasons mentioned in par. 4, depending on an application by the Committee.
Rights and duties of a member
- Members are entitled to take part on all meetings of the as sociation and to use all its facilities. Only full members and honorary members have the right to vote in the General Assembly, and only these members are also eligible.
- After paying the membership fee, members are sent the journal “Jazziorschung / Jazz Research”.
- All members are obliged to promote the interests of the association as good as they can and to refrain from anything that could harm the reputation and the purpose of the association. Members ought to pay attention to the statute and to the decisions made by the bodies of the International Society for Jazz Research. Full members as well as associate members are obliged to pay the membership fees at the amount agreed on in the General Assembly at the annual meeting.
Bodies within the association
These are the General Assembly (§§ 9 and 10), the Committee (§§ 11 to 13), the Auditors (§ 14), the Secretary (§ 15) and the Court of Arbitration (§ 16).
The General Assembly
- The General Assembly meets annually within three months after the beginning of a calendar year.
- Extra meetings of the General Assembly take place by order of the Committee or of the regular General Assembly, on a written and well-founded demand of at least a third of the members or on request of the Auditors within 8 weeks after the happeningig of one of the above mentioned causes.
- All members have to be invited both to the usual as well as to the extra General Assemblies at least four weeks before the date of appointment. The summoning is performed by the Committee, which is also responsible for fixing the agenda.
- Applications to the General Aseembly have to be handed in (in writing) to the Committee at least three days before the date of appointment.
- Valid decisions – except those on an application to call an extra General Assembly – can only be made according to the agenda.
- At the General Assembly all members are entitled to take part. Only full members and honorary members, however, have the right to vote. Each member has one vote. Juridical persons are depicted by an authorized representative. Transfer of voting rights to another member through a written authorization is permitted.
- The General Assembly has a quorum when half of the members entitled to vote (or their representatives respectively) are present (par. 6). In case the General Assembly has no quorum at the set time, then it takes place with the same agenda 30 minutes later. It then has a quorum regardless of the number of members present.
- Voting and decision-making in the General Assembly usually take place with mere majority of votes. However, decisions to dissolve the asaociation or to alter the statute need a two- third majority of all the valid votes in the ballot box.
- Chairmanship in the General Assembly is taken by the President; in case he or she is prevented from appearing, the First Vice President takes over. If the latter is also unable to come, the Second Vice Presidnent chairs in the General Assembly.
The tasks of the General Assembly
The General Assembly has to execute the following tasks:
- Acceptance and approval of the report and of the closing of accounts;
- Decision-making on the estimate;
- Appointment and removal from office of the members of the Committee and of the Auditors;
- Fixing of membership fees for full and for associate members;
- Awarding and depriving of honorary membership;
- Decsions on appeals against an exclusion from membership;
- Decision-making on alterations of statute and voluntary dissolving of the association;
- Discussion and decision-making on other questions put on the agenda.
- The Committee consists of ten members, namely of the President, the First and the Second Vice President, the Secretary and his/her substitute, the cashiers and his/her substitute as well as three committee members.
- In the case of retiring from office of an elected member, the Committee (which is elected by the General Assembly) has the right to coopt another eligible member. For this action, approval has to be obtained at the next General Assembly.
- The period in office of the Committee lasts three years or until a new Committee has been elected. Retired members of the Committee can be reelected.
- The Committee is called by the President through a written or personal invitation. In case the President is prevented from coming, one of the two Vice Presidents takes over his/her function.
- The Committee has a quorum when all members have been invited and at least half of them are present.
- The Committee decides through a mere majority of the votes; the vote of the chairman/chairwoman is decisive in the event of a tie.
- The President is the chairman in the Committee. If he is prevented from appearing, the First Vice President takes over the task.
- Except in the case of death and end of period in office (par.3) the function of a member of the Committee expires through removal from office (par. 9) and resignation (par. 10).
- The General Assembly is entitled to remove from office both the entire Committee or single members of it at any time.
- The members of the Committee can, at any time, declare their resigeation in written form. This resignation declaration must be addressed to the Committee, in the event of the resignation of the entire Commititee to the General Assembly. The resignation comes into effect only through the election or coopting of a successor (par. 2).
Chores of the Committee
The Commitee is responsible for the management of the association. It has to carry out all those tasks which are not assigned to other bodies. In particular, the
Committee has to conduct the following duties:
- Drawing up of the estimate as well as listing up the annual report and the closing of accounts.
- Preparing for the General Assembly;
- Convening the annual meeting and the extra meeting of the General Assembly;
- Administering the assets of the association;
- Admission, exclusion and scratching of members;
- Admission and dismissal of staff.
Special tasks of the members of the Committee
- The President is the highest official within the asaociation. He is responsible for the representation of the Society as regards authorities and a third party. He chairs the General Assembly and the Committee. In case of danger ahead he is entitled to give orders independently and on his own responsibility also in matters for which the General Assembly or the Committee are responsible. These orders, however, need the later approval of the relevant body of the association.
- The Secretary has to support the President in all matters of management. He is also responsible for keeping the minutes in the General Assembly and in the Committee.
- The Treasurer is competent for the orderly business policy and all financial matters.
- All correspondence and any announcements, in particular documents issued by the International Society for Jazz Research, have to be signed by the President and the Secretary. If these papers, however, are concerned with financial matters, they are to be certified by the President and the Cashier jointly.
- In case the President is prevented from coming to obligatory meetings, sessions and the like, the Secretary or the Cashier take over the duties of the former.
- The two Auditors are elected by the General Assembly for the duration of three years. A reelection is possible.
- The Auditors are responsible for the regular control of all buiness matters as well as for the closing of accounts. They have to report the results of their examinations to the General Assembly.
- In all other affairs the regulations of § 11 par.3, 8, 9 and 10 are valid correspondingly.
The General Secretary
The General Secretary is in charge of the Association’s office and also authorized to sign all documents and the correspondence of the Association.
The Court of Arbitration
- The Court of Arbitration decides on all disputes that are concerned with the activities of the association.
- The Court of Arbitration consists of five members of the association. It is made up in a way that – within a period of 30 days – two members have to be named to the Committee as arbitrators. These arbitratore elect a chairman/chairwoman with the majoration. In the event of a tie a decision is to be taken by casting lots.
- The Court of Arbitration decides with the majority of the votes in the presence of all members. This is done to the best of its knowledge. The decisions of this Court are final.
Dissolution of the association
- The voluntary dissolution of the association can only be carried out by a General Assembly that has been convened for this purpose only, and it can only be decided by a two-third majority of all the valid votes.
- This General Assembly also decides on the liquidation of the means of the Society and it has also to appoint a liquidator. This General Assembly has to make a decision as to whom the liquidator is to transfer the remaining means of the Society, and this can only be done after the payment of all liabilities. The remaining means should, as far as this is possible and in accordance with the law, be given to an organization similar or equal to the International Society for Jazz Research.